AI adoption, grounded in real work
Give your team its hours back.
HourBack learns how your team actually works: the apps, the handoffs, the copy-and-paste between systems. It shows where AI and automation can assist, then hands you a plan your team helped write.
- No screenshots
- No keystroke logging
- Results by team, never by person
Example · your week
5.5–8.5 h could come back
- Retyping data between systems2.5–3.5 h
- Status updates and client emails1.5–2.5 h
- Weekly report formatting1.0–1.5 h
Only you see your own report. Your company sees team totals. See full sample reports →
Most AI rollouts start with a tool and hope for a use case. HourBack starts with the work.
Leaders get a clear picture of where time goes and what AI can take over. Teams get better ways to work. Nobody gets watched.
How a pilot works
Four weeks from install to a plan you can act on.
Weeks 1–3
Observe
A light app notes which tools, screens and fields the team works in, and where data is carried between systems. People work as usual, with pause and private mode one click away.
Week 3
Ask the team
A 15-minute questionnaire built from what was seen: how each choice gets made, what cases wait for, what makes one unusual. The people who do the work write the rules.
Week 4
Map the work
Where the hours go by task, how each process really flows, where time leaks: retyping, rework, waiting. Ranked by the time AI could return.
After
Give it back
Training guides for the team, agent designs your builders can start from, then a second measurement to show the hours that came back.
Something useful for everyone involved.
Leaders
Where the hours go, and what's worth automating
Team hours by task, the opportunities ranked by hours and dollars, and how what your leads estimated compares with what was measured.
Teams
Training guides written from how the work is really done
The common path, the steps people skip or redo, and the faster ways, so new hires learn the job in days.
Builders
Agent blueprints for the tools you already own
Trigger, steps, decision rules the team confirmed, where a person approves, and the build effort, ready for your IT team or a partner.
Every person
A private report on their own time back
Each person sees their own week first, with ideas for using AI in their role. No one else sees it.
Trust by design
Measured with your people, not on them.
People worry that AI means being replaced, or being judged as slow. HourBack is built so neither happens: results are reported by team, each person's report is theirs alone, and freed time is committed to training and better work first.
What HourBack notes
- Which apps and screens are in use
- Names of the fields filled in
- That data moved between systems
- Pauses and waits on a piece of work
What it never keeps
- Screenshots or recordings
- Keystrokes or passwords
- What you copied
- Personal apps, chat and banking
Names, emails and ID numbers are removed on the computer before anything is saved. Teams are only reported when five or more people take part. How HourBack handles data
Built for the way your industry works.
Less re-keying between carrier portals and your agency system
Quotes, certificates, renewals and endorsements: see which steps automation can take off your CSRs' desks. For agencies → Engineering firmsMore billable hours, less project administration
Timesheets, invoicing, proposals and document control: find the admin work AI can carry. For engineering firms →Deliver HourBack to your clients
For IT service providers, consultancies and staffing firms: run HourBack pilots for your clients, then build what it finds.
Start with one team. Four weeks.
A pilot covers setup, the team questionnaire, the readout and the plan. Then decide whether to roll out further.